COMMONWEALTH TELECOMMUNICATIONS ORGANISATION
64-66 Glenthorne Road, London W6 0LR, United Kingdom | T: +44 (0) 208 600 3800 | F: + 44 (0) 208 600 3819 | Email: info@cto.int
www.cto.int
JOB DESCRIPTION
Job Title: Personal Assistant
Report to: CEO
JOB SUMMARY:
To provide full secretarial and administrative support to the CEO of the Commonwealth Telecommunications Organisation
MAIN AREAS OF RESPONSIBILITY:
This diverse role in an international organisation is to provide full support for the CEO, who has a very busy diary and travels frequently. Considerable responsibility and sound judgement are required. The post reports directly to the CEO.
- Management of the CEO’s diary and appointments
- Help CEO manage output, workflow and office deadlines
- Take and relay accurate and timely messages from telephone callers, and answer queries where possible
- Collect and open all hard copy mail addressed to the CEO
- Manage the CEO’s e-mails.
- Take minutes at all meetings in which CEO is involved
- Draft, type and dispatch all the CEO’s correspondence
- Liaise with relevant individuals and external organisations to arrange meetings, prepare agendas and draft minutes
- Maintain a comprehensive filing system
- Co-ordinate CEO’s travel in conjunction with in-house logistic Staff
- Tabulate and retrieve CEO’s official expenditures and claims
- Arrange local transportation when necessary
- Small amount of personal work
- Some research, media relations and promotional work
- General administration tasks
- Some support for the CTO’s Directors as may be required
- Undertake any other duties as requested by the CEO
REQUIRED SKILLS:
- Ideally educated to degree level (A’ level education considered)
- Excellent written and spoken English
- A minimum of four years PA/secretarial experience at an appropriate level
- Good computer literacy, speed and accuracy essential (MS Office, Excel, Powerpoint). Knowledge of graphics useful
- Excellent organisational skills.
- Professional telephone manner
- Experience of working within an international environment, ideally for an international organisation, NGO and/or multinational private sector
- Willingness to work in a multicultural environment
- Proven ability to work under pressure and to tight deadlines
- Ability to work well as part of a diverse team
- Bright, confident personality
- Well presented
- Highly personable
- Flexible and mature approach with ability to work unsupervised
DESIRABLE SKILLS:
- A 2nd language such as French or Portuguese
- Shorthand
- Experience of dealing with different time zones
SALARY: Up to 21,630 PA
CLOSING DATE: 20th April 2012 at 3pm
INTERVIEW: 3rd of May 2012
TO APPLY
All application to be sent to recruitment@cto.int with reference - PA application.
64-66 Glenthorne Road, London W6 0LR, United Kingdom | T: +44 (0) 208 600 3800 | F: + 44 (0) 208 600 3819 | Email: info@cto.int
www.cto.int
JOB DESCRIPTION
Job Title: Personal Assistant
Report to: CEO
JOB SUMMARY:
To provide full secretarial and administrative support to the CEO of the Commonwealth Telecommunications Organisation
MAIN AREAS OF RESPONSIBILITY:
This diverse role in an international organisation is to provide full support for the CEO, who has a very busy diary and travels frequently. Considerable responsibility and sound judgement are required. The post reports directly to the CEO.
- Management of the CEO’s diary and appointments
- Help CEO manage output, workflow and office deadlines
- Take and relay accurate and timely messages from telephone callers, and answer queries where possible
- Collect and open all hard copy mail addressed to the CEO
- Manage the CEO’s e-mails.
- Take minutes at all meetings in which CEO is involved
- Draft, type and dispatch all the CEO’s correspondence
- Liaise with relevant individuals and external organisations to arrange meetings, prepare agendas and draft minutes
- Maintain a comprehensive filing system
- Co-ordinate CEO’s travel in conjunction with in-house logistic Staff
- Tabulate and retrieve CEO’s official expenditures and claims
- Arrange local transportation when necessary
- Small amount of personal work
- Some research, media relations and promotional work
- General administration tasks
- Some support for the CTO’s Directors as may be required
- Undertake any other duties as requested by the CEO
REQUIRED SKILLS:
- Ideally educated to degree level (A’ level education considered)
- Excellent written and spoken English
- A minimum of four years PA/secretarial experience at an appropriate level
- Good computer literacy, speed and accuracy essential (MS Office, Excel, Powerpoint). Knowledge of graphics useful
- Excellent organisational skills.
- Professional telephone manner
- Experience of working within an international environment, ideally for an international organisation, NGO and/or multinational private sector
- Willingness to work in a multicultural environment
- Proven ability to work under pressure and to tight deadlines
- Ability to work well as part of a diverse team
- Bright, confident personality
- Well presented
- Highly personable
- Flexible and mature approach with ability to work unsupervised
DESIRABLE SKILLS:
- A 2nd language such as French or Portuguese
- Shorthand
- Experience of dealing with different time zones
SALARY: Up to 21,630 PA
CLOSING DATE: 20th April 2012 at 3pm
INTERVIEW: 3rd of May 2012
TO APPLY
All application to be sent to recruitment@cto.int with reference - PA application.
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